Academic Policies and Procedures

Late Enrollment/Late Course Change/Late Drop

Students should consult the Office of the Registrar's website for essential enrollment information and important deadlines. It is a student’s responsibility to be aware of the deadlines for enrollment each term. All session deadlines are adhered to as detailed on the Enrollment Deadlines page on the Office of the Registrar's website. 

Late Initial Enrollment: It is against university policy to participate in classes or hold an RA/TA/PA, fellowship, or traineeship, without being enrolled. Students have through the end of the second week to enroll in courses for fall or spring term. If students enroll after the first week of class, they are subject to late payment fees. Permission to enroll late does not excuse students from paying late initial enrollment and/or late payment penalties. Exceptions to the published deadlines will be granted only in the case of truly mitigating circumstances. Late initial enrollment cannot be completed in MyUW, a Course Change Form must be submitted along with written approval from the student's faculty advisor and department chair. Refer to the chart below for detailed steps to late initial enrollment.

Late course changes (add a class, change credit, change sections): After deadlines have passed, late course changes may be requested via the Course Change Request in MyUW. Course Change Request instructions are found here and a demo of the online Course Change Request is available here. For all changes, the Course Change Request must be printed from MyUW and required signatures must be obtained along with written approval from the student's faculty advisor. Refer to the chart below for detailed steps to late course changes. The Dean's signature will be fulfilled once submitted to the Graduate School.

Late Drop: The electronic Course Change Request process via MyUW Student Center is not accessible for late drops. Students must complete the Graduate School Course Change Form along with written approval from the student's faculty advisor. Refer to the chart below for detailed steps to late drops.

How To: Student's Process:
 Late Initial Enrollment: 
After the 2nd week of class (fall/spring terms, different deadlines apply for summer sessions):
  1. Students must fill out the Late Enrollment Request portion of the Course Change Form and obtain all required signatures.
  2. Students must obtain appeal letters from their department chair and faculty advisor.
  3. The course change form and appeal letters can be submitted to the Graduate School, 217 Bascom, or emailed to Academic Services.
Late Course Change (Add/Change Credit/Change Section): 
After the 9th week of classes (fall/spring terms, different deadlines apply for summer sessions):
  1. Students must complete an electronic Course Change Request in MyUW, print the form and obtain required signatures.
  2. Students must obtain an appeal letter from their faculty advisor.
  3. The course change request and appeal letter can be submitted to the Graduate School, 217 Bascom or emailed to Academic Services.
Late Drop: 
After the 9th week of classes (fall/spring terms, different deadlines apply for summer sessions):
  1. Students must fill out the Late Drop Request portion of the Course Change Form and obtain all required signatures.
  2. Students must obtain an appeal letter from their faculty advisor.
  3. The course change form and appeal letter can be submitted to the Graduate School, 217 Bascom, or emailed to Academic Services.

For more information about late enrollment, late course change or late drop, contact the Graduate School Office of Academic Services.

See Course Changes, Dean's Approval

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