Application Process at a Glance

People sit outdoors in the sun and study with their laptop computer at The Plaza, an outdoor seating area at the Union South building

Each program has its own deadline, admission committee, and recommendation process. Questions regarding the review process should be directed to the program. Below is a step-by-step description of the application process.

  • Application materials include official transcripts or academic records from each institution you attended, statement of purpose, and letters of recommendation will all be submitted online in your application.  Additional application materials, which vary by program, may include: test scores (GRE and TOEFL/IELTS/MELAB), portfolios, tapes, CDs, and publications. All electronic test scores should be sent to institution code 1846.
  • Your application materials are reviewed by your program’s admission committee.
  • Watch your application status page through My UW for missing checklist items or additional information.
  • Activate your NetID in My UW to ensure continued processing of your application. Contact if you do not receive the email with instructions within two days of final submission of your application.
  • Watch your application status page through My UW for missing checklist items or additional information.
  • Any requests for information or changes in your status during the program’s review will be noted on the page.
  • If you have questions regarding the status of your application during this time, contact the program directly.
  • Each program has its own admission committee, and therefore the time frames for application reviews and decisions vary.
  • If you are recommended for admission by your program, this will be noted as an "update" within the status check section of My UW. At this point the program will send your transcript(s) to the Graduate School for final review.
  • The Graduate School admissions staff will review your application once they have received your official transcript(s). They make final admissions based on minimum requirements.
  • Admission is finalized and the official admission letter is sent.

Proof of funding

  • Proof of funding is requested and verified by the Graduate School. Funding sources may be the program, applicant, government, employer, individual, or a combination of these.
  • Additional information will be requested through your online status check page


  • Financial documentation is received, verified, and approved by the Graduate School.
  • Admission is finalized.
  • After processing, the formal admission letter and visa documents are sent to the student.

Documents for visa appointment

  • The Graduate School only pays for documents to be sent by US Airmail. Delivery takes four to five weeks. Information about other shipping options will be sent via email when the I-20 documents are ready.
  • Refer to your individual status check page for details on your visa documents.

Follow online status check page

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