Certification of Enrollment Status policy
For purposes of certification to government or private agencies, the Office of the Registrar determines enrollment status as full-time or part-time according to institutional policies, which may differ from full-time or part-time requirements imposed by individual schools or programs. Certification of official enrollment for loan deferment, medical and auto insurance forms and credit card applications can be obtained by going to the Office of the Registrar’s verifications webpage.
Veterans Certification: Student Veterans who are eligible for Federal and State Educational Benefits should apply for certification of enrollment at University Veteran Services. Students receiving veterans’ benefits are required to promptly report any credit change or withdrawal from school to University Veteran Services.
See Enrollment Requirements
Canceling Enrollment policy
If students drop all courses before the first day of classes, they officially cancel their enrollment, owe no tuition or fees for that term, and have no semester entry on their transcript. In this case, it is not necessary for the student to submit a withdrawal request through MyUW. On or after the first day of class, students who no longer wish to remain enrolled need to submit an electronic withdrawal request via MyUW Student Center. More information about canceling enrollment or withdrawal requests can be found on the Registrar’s website.
Authorization for Courses policy
Online enrollment authorization may be required for certain courses and/or situations. Once authorized by the program offering the course, students then may enroll in the course. Situations requiring authorizations are: auditing courses, permission to take a course when a student does not meet course controls or prerequisites, or permission to enroll in a closed course.
See Add/Drop, Auditing Courses, Credit Changes, Pass/Fail
A student auditing a course is expected to attend classes on a regular basis as an observer. Audits are not free; a course taken for audit costs the same as a course taken for credit. If students are not paying full-time fees, they will be assessed per-credit fees for an audit course. Auditors do not take examinations or submit class work. Auditors will receive a final grade of either S (Satisfactory) or NR (No Report). Audit courses do not satisfy any credit, coursework, or degree requirements, nor do they count in fulfilling minimum or maximum credits required in each term. If students audit a course and do not attend or drop it, they will receive a grade of NR (No Report). Dissertators who audit a course in addition to the 3-credit research requirement will be removed from dissertator fee status and assessed regular graduate student fees. Students who have research assistantship, fellowship or traineeship appointments are required to be enrolled full-time; audited courses do not count toward full-time enrollment.
Instructors may limit the number of auditors in a course and may restrict participation of auditors in courses inappropriate for that function. For example, courses that by their nature require participation (seminars, research, laboratory, performance, or language courses) are typically considered inappropriate for auditing.
To audit a course, a student must first obtain the consent of the instructor. The student must follow the procedures established in the program offering the course. Graduate School Dean’s approval is required for all course changes, including audit; see the Course Changes section of this document for instructions. The Dean’s signature will be fulfilled once submitted to the Graduate School. The deadline to request/cancel permission to audit is the drop deadline, which is the end of the 9th week of class during the fall and spring semester. Requests for late audits will not be considered. Specific deadline dates, including those for summer sessions, are posted prior to each semester by the Office of the Registrar.
The enrollment system counts all credits in determining maximum credit loads. A Credit Overload Request from is required if a student’s total credit load exceeds the maximum limit per term.
See Authorization for Courses, Course Changes, Credit Changes, Dean’s Approval, Dissertator Status, Enrollment Requirements, Overloads, Refunds
Students should not attend classes without being enrolled. Faculty and instructors may require enrolled students to attend scheduled meetings of a class and/or to participate in other course-related activities, including online learning. Students are responsible for materials presented in such meetings or activities. Because courses are designed and conducted in diverse ways, faculty and instructors should inform students in writing at the beginning of each course if there are specific expectations for attendance/participation, including whether any component of the grade is based on such attendance/participation.
See Religious Observances
Applying to Add/Change Program, Plan, or Named Option