Each GSTS Advisement Report has six main sections which are explained below:
1. GSTS Report Information (Read Me)
At the top of each report there is a GSTS Report Information section which provides information about what the report shows. Its general purpose is to remind users where the requirements in the report come from and some of the restrictions.
2. Under Construction – Program Coursework Requirements
The next section in the GSTS Advisement Reports is a temporary section that you may see come and go from the reports. The Under Construction section lets users know that the Program Coursework Requirements are in the process of being built or updated, so what is showing at that time may not be official.
3. Program Coursework Requirements
The third section of the report shows specific Program Coursework Requirements. These requirements come from the Required Courses or Courses Required section of the Requirements tab on a program’s Guide page. Depending on what program you are in this section may have a different title than “Program Coursework Requirements” or “Program Requirements”, but the content is the same.
Note: Until a program goes through the onboarding process with the GSTS Project Team the Program Coursework Requirements will not show up on the report. You will instead see only the Under Construction section.
4. Program Minimum Requirements
The fourth section of these reports is the Minimum Requirements section. This information is pulled from the Curricular Requirements section of the Requirements tab on a program’s Guide page.
5. Reference Section/Additional Courses taken as a Graduate Student
The next section of a GSTS Advisement Report is a reference section only. This section displays additional courses taken in the Graduate Career. These courses may or may not have been used to fulfill other program requirements or the breadth requirement (doctoral minor or graduate/professional certificate). If there is a course listed here that you believe should be counting towards specific program requirements that is not, please contact your graduate program coordinator/manager.
For a complete record of all courses taken at UW–Madison, see the Course History section.
6. Course History
The final section of a GSTS Advisement Report is the Course History section. This section displays all of the courses a student has taken at UW–Madison. This includes courses taken as an undergraduate, graduate, or special student.
Requirements show up as either Satisfied or Not Satisfied. Requirements that have been completed will show up as being “Satisfied” with a green check mark indicator, whereas requirements that have not been completed show up as “Not Satisfied” and have a yellow diamond indicator. The progress bars next to requirements can be helpful at a glance, but it is important to know that the percentage is rounded up and should therefore only be taken as an approximation.
Two different types of courses will show up in student’s GSTS Advisement Reports: Taken and In Progress. Taken courses are courses that the student has already completed and received a final grade for, whereas In Progress courses are courses that the student is currently enrolled in that have yet to be completed. The report assumes students will successfully complete any courses that are In Progress.
Planned courses will not show up in graduate student’s report.
Under the Transfer Credits for Prior Coursework policy, graduate programs are allowed to transfer credits for prior coursework. Transfer credits may be used toward degree requirements.
Students should consult with their graduate program to learn about the graduate transfer credits process for their specific program.
Transfer Credit on a GSTS Advisement Report
Course equivalencies will not be completed. This means that courses will not be mapped to an equivalent course at UW–Madison on the GSTS Advisement Report. Transfer credit is attached to a general graduate transfer course. The purpose of this process is to track the number of graduate transfer credits.
Graduate transfer courses appear with the generic description, “Graduate Transfer Course.” The course prefix and number (e.g., GEN ELCT X05) varies depending on the type of transfer credit earned. Below is an example of what the transfer credit looks like in the GSTS Advisement Report. You need to click and expand report sections to locate the transfer course.
Once entered, graduate transfer courses automatically appear in the Graduate School’s minimum credit degree requirements section as shown below.
However, graduate programs must manually enter an exception to students’ GSTS Advisement Reports to allow graduate transfer courses to count towards program-specific requirements. Consult with your graduate program for questions related to how transfer credits apply to your program’s requirements.
Once an exception is made to allow graduate transfer courses to count towards graduate program-specific requirements, the graduate transfer course will appear like any other course in the applicable section of your GSTS Advisement Report.
The image below highlights an exception made to a program requirement. The exception populates the generic graduate transfer course description.
To view notes attached to an exception, click on the blue circle in the notes column.
The “Requirement Course Notes” tab will appear once the blue circle is clicked.