Whether you are an admissions, Masters, PhD, or fellowship coordinator (or all four) you are often the first contact students have with UW–Madison or your department. You may be asked about applying to graduate school, your program requirements, and deadlines for fellowships. The resources on this page can lead you to many of the answers.
As you browse the Graduate School website, remember that the following list of essential resources is also available in the footer of all webpages.
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Administrative KnowledgeBase (KB) - Resource for graduate program faculty and staff
The Graduate School KnowledgeBase or KB is an essential resource for graduate programs. The KB homepage includes a calendar of trainings and deadlines for graduate program staff.
In the KB, you will find information about the following subtopics. Click on the subtopic title to be taken directly to that section of the KB.
GS Admin KB topics include:
Applicant Review is the Graduate School’s system that provides programs access to review applications for admission and perform various related workflow functions.
Checklist for new coordinators
The Graduate School offers comprehensive guidance for new graduate program coordinators. This checklist is the perfect place to start.
Data resources & requests
A wide variety of campus data resources related to graduate education at UW–Madison are available for university staff. These include data reports, interactive data visualizations and data queries. More information on these resources can be found in the Graduate School KnowledgeBase.
University staff and campus researchers wishing to request a specific data report or product not otherwise available should use our data request intake form. To complete the form you will first need to log in to your campus G Suite account.
Graduate School contacts
We’re here to help. Use the lists below to identify the right person to address your questions or concerns.
Graduate student recruitment resources
The Graduate School offers materials for those traveling to recruitment events or hosting visit days. Materials include recruitment folders and information about graduate study at UW–Madison.
In addition, the webpage Investing in Graduate Assistants outlines the strength of the university investment in graduate assistantship and related support. This resource may be useful to graduate faculty in a variety of settings, from recruiting new graduate students, to better informing your current graduate students about their full range of benefits, to dispelling common myths about assistantships.
Graduate Student Tracking System (GSTS)
The Graduate Student Tracking System (GSTS) will allow for efficient, accurate and consistent advising.
Incident reporting resources
Faculty and staff members with student-related concerns can find reporting resources for students regarding a variety of incidents on the Graduate School’s website.
Program changes and governance
Supporting UW–Madison’s commitment to timely and beneficial academic program review is a priority. The Graduate Faculty Executive Committee exercises the powers of the graduate faculty with respect to establishing, reviewing and modifying graduate degree programs, named options, doctoral minors, graduate/professional certificates, and capstone certificates.
Trainings, meetings, and important dates
The KB calendar contains meetings, trainings, seminars, workshops, and other events for graduate programs, as well as important deadlines for graduate program administration.
Our Academic Programs
This list, called “Our Academic Programs”, includes all active graduate-level academic programs at UW–Madison. This page is frequented by prospective graduate students seeking more information about our programs. Each item on this list links to the program’s page in the Graduate Guide and gives students program statistical information on admissions, enrollment, student funding, degrees, and career outcomes.
Update or access the Unit Directory
This directory lists important contacts in each graduate program. These roles include Graduate Program Coordinator, Director of Graduate Study, Admissions Contact, Graduate Faculty, and more. The Graduate School uses this directory when sending information to graduate faculty and staff and relies on graduate program coordinators to keep their directory up to date.