Student Research Grants Competition Information

Awards for domestic and international research travel are available to UW–Madison graduate students traveling to conduct research supporting their dissertation, thesis, or final exhibition. Applications are reviewed on a quarterly basis throughout the year. At this time, amidst limited funding and high demand, awards will be granted only to dissertators or to final year master’s students. If additional funds become available at a future point, this eligibility may be revisited. Most students will be funded by SRGC only once during their time as a graduate student. Not all eligible applications will be funded.

• Student must be enrolled at UW–Madison as a full-time graduate student.
• Student must be a dissertator or a final year master’s student.
• Student must be traveling to conduct research supporting a dissertation, thesis, or final exhibition.
• Travel must include at least some dates within the window of consideration for the relevant application cycle.
• See above for SRGC application cycle dates and deadlines.

Complete the Research Travel Award application on the Wisconsin Scholarship Hub (WiSH) website, including:

1. Information regarding research location, dates, and student status.
2. A synopsis of your research plan.
3. An estimated itemized budget that includes all funding sources. Applicants are expected to research rates and be good stewards of university resources when making purchasing decisions. Applications that appear to have inflated costs or been irresponsible with university funds will not be considered. Students should pursue funding from other sources and not assume that SRGC funds will be awarded.
4. Your advisor’s contact information. Your advisor will be sent an email with a link where they will be asked to verify your research travel plans.

• Payments to domestic students and international students considered resident aliens for tax purposes must be paid through the Bursar’s Office.
• International students with non-resident alien status for tax purposes must be paid through payroll. If you are selected as a Research Travel Award recipient, you may need to submit additional documentation before you can receive the funding. The process you will need to follow will be based on whether you have already held an appointment at UW–Madison.
  • If you have already held an appointment, the Glacier system through the UW–Madison HR Office will follow up with you to determine if you need to submit additional documentation.
  • If you have not held any appointment, the Graduate School Payroll Coordinator will send you a letter requesting a W-4 form and a direct deposit form before your information is forwarded to the UW–Madison HR Office.

Awards for domestic and international conference travel are available to UW–Madison graduate students presenting their research at a conference. Presentations at virtual conferences are not currently being considered for Conference Presentation Awards.

To be eligible for a Conference Presentation Award, the following criteria must apply:

• Student must be enrolled at UW–Madison as a full-time graduate student.
• Student must be a dissertator or a final year master’s student.
• Student must be presenting research (e.g., paper, poster, panel) at a conference. The research being presented must have taken place as part of your UW–Madison graduate school experience.
• Conference start date must fall within the window of consideration for the relevant application cycle. See above for SRGC application cycle dates and deadlines.

Complete the Conference Presentation Funds application on the Wisconsin Scholarship Hub (WiSH) website, including:

1. Information about the conference.
2. Confirmation of proposal submission to present at the conference.
3. An abstract of paper or poster to be presented.
4. A summary of your travel plans.
5. An estimated itemized budget that includes all outside funding sources. Applicants are expected to research rates and be good stewards of university resources when making purchasing decisions. Applications that appear to have inflated costs or been irresponsible with university resources will not be considered. Students should pursue funding from other sources and not assume that SRGC funds will be awarded. In addition to your advisor and academic program, you should investigate whether the organization hosting the conference has funding available to support graduate student presenters.
6. Your advisor’s contact information. Your advisor will be sent an email with a link where they will be asked to verify that you will be presenting at the conference.

• Payments to domestic students and international students considered resident aliens for tax purposes must be paid through the Bursar’s Office.
• International students with non-resident alien status for tax purposes must be paid through payroll. If you are selected as a Conference Presentation Award recipient, you may need to submit additional documentation before you can receive the funding. The process you will need to follow will be based on whether you have already held an appointment at UW–Madison.
  • If you have already held an appointment, the Glacier system through the UW–Madison HR Office will follow up with you to determine if you need to submit additional documentation.
  • If you have not held any appointment, the Graduate School Payroll Coordinator will send you a letter requesting a W-4 form and a direct deposit form before your information is forwarded to the UW–Madison HR Office.